7th May 2017 - AGM for the year 2016-17

F O A O A

FORT OASIS APARTMENT OWNERS ASSOCIATION

Minutes of the

Annual General Body Meeting of the Residents of Fort Oasis

Held on Sunday, 7th May 2017 at 10 AM, at the Banquet Hall

1. The Attendance sheet signed by 61 members present is annexed hereto and shall form part of these Minutes.   

2. With the quorum being achieved, the meeting was called to order by the President  Mr. Ajit Daga.

3. Notice dated 14th April, 2017 calling this Annual General Meeting was read out by Vice President Mr. Manmal Chopra and confirmed. Minutes of the last Annual General meeting held on 8th May,2016  were also read and were confirmed.

4. President Mr. Ajit Daga welcome the members to the Fourth AGM and briefly spoke about the various activities performed and duties discharged by the FOAOA during the period from the last AGM.

5. On  President’s  invitation Mr Sunil Nahata  read out the Annual Report of the Association. ( Available here )

6. Mr. Kamal Bagrodia Joint Treasurer presented the Audited statement of  accounts. (Available here - Audit Report, Balance Sheet )

7. The president invited quarries and questions on Annual Report and Accounts and few quarries raised by the Members were satisfactorily answered by the Office bearers. Thereafter the following resolution, moved by Mr. Sarfarz Ali and seconded by Mr Prashant Gupta was passed unanimously:

“RESOLVED THAT the Audited Balance sheet & Statement of Profit & Loss Account for the financial year ended 31st March, 2017 along with the Auditor’s Report and the Executive Committee Report as circulated to the members and laid before the meeting, be received, considered and adopted.”

8. The  item no -2 in agenda –Appointment of Auditors was taken up  and the following resolution, moved by Mr Mahendra Sethia and seconded by Mr Sanjiv Sethi was passed unanimously:

“RESOLVED that M/S. ANIL ANCHALIA & CO., Chartered Accountants (Firm Regn. No. 324723E), of Subhas Pally, P.O. Bolpur – 731204, Dist. Birbhum (W.B.) be and are hereby appointed as the Auditors of the Association Company to hold office from the conclusion of this meeting  till conclusion of  next Annual General Meeting of the association at such remuneration as may be agreed upon between the Executive Committee  and the Auditors.”

9. The  item no -3 in agenda- Formation of New Executive Committee was taken up.

President directed Vice President Mr. Anil Baid to inform about the nominations received for Executive Committee 2017-18 .Mr Baid informed that in total 26 Nominations have been received out of which Two Nomination of Mr. Manish Sadhwani and Mr. Ashwin Mehta were found invalid for non membership of FOAOA and Non payment of Membership respectively. Mr. Baid read out the names of  following  24 members for whom valid  nominations have been filed for the post of members of the Executive Committee. He also mentioned that since the number of nominations is equal to the number of vacant positions there was no need for any election.

S#	Name	Flat Number
1	Bal Kishen Daga	11702
2	Kamal Bagrodia	12101
3	A K Sinha	10401
4	Sanjiv Sethia	11504
5	Anil Kumar Baid	10901
6	Mukesh Goyal	11603
7	Ajit Daga	20801
8	Subhankar Ghosh	21704
9	Vivek Agarwal	21104
10	Manish Sharma	22203
11	Mahendra Sethia	21701
12	Ashok Kumar Gupta	20504
13	Prithwis Mukerjee	40706-806
14	Sundip Kumar Gupta	40903-904
15	Nilanjan Sengupta	40201
16	Amit Kumar Agarwal	40305-306
17	Jagadish Chandra Marwaha	50105
18	Manmal Chopra	50502-503
19	Vivek Singhania	50205
20	Sunil Kumar Nahata	60601
21	Tapash Mallick	60703
22	Ranajit Gupta	60602
23	Jaskirath S Gujral	70701-702
24	Rabindra Kumar Agarwal	70305-306

10. The  item no -4 in agenda- Registration of Association under West Bengal Apartment Owners Association was taken up and Mr. Manmal Chopra Vice President informant that the work is in Progress and in the process Notice to all the Owners have been isuued and now Form- A is under preparation which is to be signed by more than 50% owners for submission to appropriate authority.

11. Mr. Kamal Bagrodia, Joint Treasurer presented the summary of monthly Expenditure on complex maintenance and the Collection of Maintenance Charges @Rs. 2/- per square feet and moved the Resolution for discussion. Members raised various questions and placed their viewpoint on related issues The Office bearers  answered various questions raised by the members. Some members suggested amendment in the proposed resolution. After deliberations the following resolution was proposed by Mr Kamal Bagrodia and seconded by Mr. Jagdish Chander  Marwah and was passed unanimously;

“RESOLVED THAT in view of the deficit between the known income and expenditure of Fort Oasis Maintenance Pvt. Ltd., the agency that maintains the Fort Oasis Complex, the Annual General Meeting of Fort Oasis Apartment Owners Association hereby recommends that :-

1. Increase in monthly maintenance charges from Rs. 2/- per Sq. Ft. To Rs. 3/- Per Sq. Ft plus applicable taxes, with effect from 1st June, 2017.
2. The payment due date of Monthly Bills shall be fixed at last day of the month for which the bill is raised, failing which interest @ 1.5% per month or part thereof shall be charged and payable by the owner.
3. The services provided to the Flat Owners shall be stopped after due Notice  to Flat Owners who do not pay Maintenance Bills regularly.”
4. Monthly User Charges shall be levied for the use of various present and future facilities like Swimming Pool, Gym, Club facilities and services”

12. Vice President Mr. Manmal Chopra , with the permission of Chairman moved the following resolution which was seconded by Mr. Balkishan Daga and after a brief discussion was passed unanimously:

“RESOLVED that an “Advisory Committee of Former Presidents” (ACFP) is hereby constituted with immediate effect.

The membership of this committee shall be limited to the Former Presidents of The Association only who are not members of the Executive Committee (E.C).  

The ACFP shall act as the think tank of the Association and play an Advisory role to   the Executive Committee on various important Policy, Organisational, Legal, Structural matters relating to the working of the Association.

Members of the ACFP shall be permanent invitees to all the E.C. meetings of the Association to attend and participate. But will not have voting rights in the E.C.

The ACFP may hold their independent meetings as and when required to provide their considered opinion / recommendations to the E.C. The E.C is at liberty to either accept such opinion / recommendation of the ACFP wholly or partially as may be deemed proper by the E.C

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13 .Mr.. Rabindra Agarwal  proposed a Vote of Thanks and concluded the meeting

AJIT DAGA

PRESIDENT AND CHAIRMAN OF THE MEETING

DATED : 8TH May,2017