Introduction
It has been a while since we have had any formal communication from the FOAOA and so the Executive Committee felt that it is time to appraise our residents about what is happening at Oasis. Perhaps, newsletters like this should be more frequent but then again better late than never. In this newsletter we try give a quick view of the cash flow position and also a list of tasks that have been executed in the past couple of months. Even though this is a long mail, in your own interest, you should read this newsletter till the end.
First, owners and residents need to understand the model on which the Oasis residential complex is currently being run. There are two entities namely Fort Oasis Maintenance Private Limited ( FOMPL) and Fort Oasis Apartment Owners Association (FOAOA)
FOMPL is a Private Limited Company, that is wholly owned by the Promoter, Fort Group. FOMPL is the company that sends maintenance bills to residents, collects payments and is responsible for the maintenance of the complex. The Property Manager and staff of Property Management Office is a paid employee of FOMPL.
FOAOA is an association that some owners have voluntarily joined. All owners are invited but not everyone has responded to this invitation. The Executive Committee (EC) of the FOAOA is constituted through an election at the annual AGM of the FOAOA and consists of volunteers who have agreed to serve. They are not paid employees of either the Promoters or FOMPL. FOAOA is formally responsible only for the cultural activities like Holi, Diwali, Durga Puja and other events for which it collect funds from members. Payments to FOAOA are separate from payment to FOMPL and are kept in separate bank accounts.
Since FOMPL is a Private Limited company, and not a Co-operative society under the Cooperative Societies act it is liable to pay GST. Efforts to register FOAOA under the relevant Act and and then moving the billing process from FOMPL to FOAOA is one of the long term goals of the FOAOA.
FOAOA was created in 2013 to protect the interests of owners because it was felt that the Promoter and FOMPL was not discharging its responsibilities towards the owners. In particular, it was felt that Maintenance charges paid by owners was being diverted to other projects of the promoter. To prevent this, FOAOA petitioned and convinced the Promoter / FOMPL to create a special saving bank Account in Federal Bank that was (a) opened in the name of FOMPL and (b) has a signatory from FOAOA without whose signature no money can be spent.
This ensures that any money paid by owners to FOMPL into the Federal Bank Account after July 2016 is being spent only for Oasis maintenance. FOAOA has no visibility into the other accounts of FOMPL or of any transaction prior to July 2016 and outside the Federal Bank Account. Hence it cannot help with any dues or outstandings prior to July 2016. However after July 2016, FOAOA has been able to monitor and control the flow of money into and out of the Federal Bank account. The cash flow position for the past three months is shown here. This is not a statement of accounts of FOMPL as FOAOA has no visibility on the rest of the company -- including the sinking fund paid to the promoter and the interest that is supposed to accrue on the same.
Cash Flow Position
FORT OASIS MAINTENANCE PVT. LTD. (MAINTENANCE)
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CASH FLOW STATEMENT FROM APRIL 2017 TO JUNE 2017
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RECEIVED
|
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Apr-17
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May-17
|
Jun-17
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OPENING BALANCE
|
|
|
|
CASH AT BANK
|
733314.06
|
612595.41
|
395290.70
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CASH IN HAND
|
25290
|
|
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MAINTENANCE CHARGE RECEIVED ( including past dues)
|
1381340.35
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947918.29
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2168274.49
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|
|
|
|
|
2139944.41
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1560513.70
|
2563565.19
|
|
|
|
|
EXPENSES
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COLLIERS INTERNATIONAL INDIA (PROPERTY) PVT. LTD. (SECURITY)
|
565220.00
|
565219.00
|
565219.00
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COLLIERS INTERNATIONAL INDIA (PROPERTY) PVT. LTD. (PROPERTY MANAGEMENT)
|
138426.00
|
|
100781.00
|
CESC LIMITED - BLOCK 4
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32800.00
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42350.00
|
46090.00
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CESC LIMITED - BLOCK 5
|
22460.00
|
|
48300.00
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CESC LIMITED - BLOCK 6
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17690.00
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22700.00
|
29100.00
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CESC LIMITED - BLOCK 7
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32400.00
|
|
64420.00
|
CESC LIMITED - CLUB
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116770.00
|
91990.00
|
131050.00
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SALARY TO STAFF
|
87970.00
|
85339.00
|
80836.00
|
RBD GROUPS (HOUSE Keeping)
|
162358.00
|
|
308192.00
|
P R V ENTERPRISES (GARBAGE)
|
35640.00
|
35244.00
|
35257.00
|
SUPRABHAT KOLEY (ELECTRICIAN)
|
30690.00
|
30690.00
|
30690.00
|
BANABIHARI DAS ROY (GARDEN MAINTENANCE)
|
29460.00
|
29700.00
|
|
HEALTY & FITNESS SERVICES (CLUB ATTENDANT)
|
5940.00
|
5940.00
|
5940.00
|
HEALTY & FITNESS SERVICES (GYM INSTRUCTOR)
|
11114.00
|
11880.00
|
11880.00
|
M C FILTER (WATER TREATMENT)
|
7920.00
|
7920.00
|
7920.00
|
KINETIC HYUNDAI ELEVATOR & MOVEMENT TECHNOLOGIES LTD. (LIFT )
|
149695.00
|
98000.00
|
128402.00
|
PCI PEST CONTROL
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0.00
|
13560.00
|
27120.00
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ELECTRO FIRE PROTECT ENGINEERING & CONSULTANCY (FIRE MAINTENANCE)
|
|
|
31920.00
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SARFARAZ AHMAD (HOUSE Keeping MATERIALS )
|
|
|
23700.00
|
A ONE SOLUTION (TALLY ERP 9 SILVER)
|
17200.00
|
|
|
AKASH TELECOM (INTERCOM MARCH, APRIL & MAY)
|
0.00
|
7425.00
|
7425.00
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A. R. CONSULTANT (AMC CHARGES DG SET FOR 2ND QUARTER)
|
|
|
11400.00
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UNITED MACHINERY (DG MAINTENANCE)
|
|
|
7461.00
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SHIVA ENTERPRISE (SUBMERSIBLE PUMP REPAIRING)
|
3420.00
|
|
|
S. S. AQUA SOLUTIONS
|
|
|
14355.00
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TATA TELECOM
|
1034.00
|
|
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INCREDIBLE QUALITY (GYM COMPRESSOR)
|
|
|
14500.00
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REFUNDABLE SECURITY DEPOSITED (BIJON KUMAR ROY)
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3852.00
|
|
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REFUNDABLE SECURITY DEPOSITED (AGNIBESH SENGUPTA)
|
|
|
9950.00
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REFUNDABLE SECURITY DEPOSITED (AJAY SRIVASTAB)
|
|
|
5000.00
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BAID INTERNATIONAL (ANTI VIRUS QUICK HEAL 3 YRS)
|
|
1890.00
|
|
BAID INTERNATIONAL (CABLE, CONNECTOR,HARD DISK, PVC BOX, ETC))
|
|
21925.00
|
|
BAID INTERNATIONAL (CCTV)
|
|
10000.00
|
17171.00
|
BATH PALACE DISTRIBUTORS
|
|
|
7449.00
|
BALAJI HOUSE
|
|
|
10880.00
|
STAFF ADVANCE
|
|
20000.00
|
6000.00
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PETTY CASH EXPENSES
|
55290.00
|
63451.00
|
39401.00
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TOTAL EXPENSES
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1527349.00
|
1165223.00
|
1827809.00
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CLOSING BALANCE
|
612595.41
|
395290.70
|
735756.19
|
Since direct CESC connection has not yet been provided to Towers, residents make electricity payments to the Promoters who then settle with CESC through an HDFC bank account.
Please note that a list of people who have outstanding dues is available in the Property Manager’s office and a list of people who have not paid any money since the FOAOA took over in July 2016 has been put up onl all noticeboards. Please read this and if possible convince these residents to make their payments. FOAOA has appointed one person to chase payments but this is not enough.
Major Tasks
The cash received by FOMPL into the Federal Bank account is used for ESSENTIAL monthly expenditures including but not limited to (1) Security services, (2) Fire fighting Services (3)Housekeeping Services, (4) Garbage Clearance Services, (5) Gardening Services, (6)Common Area electricity and (7) Maintenance of critical equipment like Lifts, Pumps, Water Filter Diesel Generator sets. Without these services, residing in Oasis will not be possible.
Please note that a simple study of the cash flow position will show that FOMPL does not have any surplus funds for repairs to individual flats. Flat owners who have problems are earnestly requested to contact the promoters and their project office for all complaints. While FOMPL would like to help, it is in no position to do so.
However the following tasks necessary for the upkeep of the flat have been performed by FOMPL
GENERAL WORKS
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30/4/2017
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Tower 2 common toilets bib Cock repaired.
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5/5/2017
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Block-4 common panel 200 AMPS connector changed.
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22/5/2017
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Bar room toilet wall commode water leakage repaired.
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29/5/2017
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Blocks all common toilets cistern repaired.
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31/5/2017
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Periodic checking done on one 125KVA DG and two 200KVA DG.
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31/5/2017
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Water treatment plant salt regeneration going on.
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2/6/2017
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Swimming pool cleaning process with acid & chemicals done.
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5/6/2017
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pool water chemical treatment done and the pool is ready for swimming.
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26/7/2017
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320 Amp main switch and 300 Amp bus bar of the Clubhouse normal emergency incoming supply panel is burnt.
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27/8/2017
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Wire changed in 2 light post near block 6.
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28/8/2017
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Tower basement 30 tubelights changed.
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30/7/2017
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2 nos of light installed at pond area. 1 nos of light installed at block 4 reception. Swimming pool pump connection has been done.
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6/8/2017
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Block 4 ground floor CI pipe water leakage rectified. Block 4 2nd floor balcony water storage cleared. Block 7 2nd floor water storage cleared. Block 4 ladies toilet waste pipe blockage cleared.
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8/8/2017
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Banquet Hall kitchen waste pipeline cleared.
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10/8/2017
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7th block backside 3rd floor CI pipe repaired. 4th block terrace repaired. All blocks roof cleared / cleaned by housekeeping boys.
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11/8/2017
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Block 4 Ladies servant bathroom pipeline repaired.
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14/8/2017
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Block 7 basement WTP pipe repaired.
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17/8/2017
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Pond area lights repaired.
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21/8/2017
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Repair work done on leaked pipeline in Tower 2 Flat 1702.
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24/8/2017
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2 lights replaced at block 5 reception. New tube set installed at maintenance office.
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25/8/2017
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CESC has installed 300sqmm wire in the complex.
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30/8/2017
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High Tension electric cable laid by CESC in the complex.
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1/9/2017
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There was a fire alarm at block 5 at around 11.30 pm. The security alerted everybody about an emerging smell of fire. The in-house maintenance staffs were alerted, and necessary measures were adopted in a war like scenario, as applicable to this sought of an emergency. At about 12-30 am, the electrician detected sparks emerging from an adopter socket connecting the Airtel dish tv junction. The connectivity was defused and any recurrence was averted.
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Threat to the Peace of Oasis
On the first anniversary of Sep 19, 2016 act of vandalism in our Oasis of peace, the question which lurks behind our mind is whether the worst over or will peace return to our society. All who were our neighbors attacked us mercilessly venting fire -- but did they have any hidden agenda or was it a show of aggression? With the advancement of education and advent of new technologies, humanity all over the world has changed. Instead of becoming cultured it has become crude. Humans delight in killing human for religion, humans kill humans to save animals, humans kill humans for chauvinism. Hatred and bigotry have attained draconian strength. Our patience has turned thin. Every one desires to reach top by crushing others and does not hesitate even when his opponent is revealed to be his loved one.
Not only animosity is outside our housing complex but it is brewing within us too. Residents to do not miss single opportunity to show their annoyance on neighbors residing within the complex. Letters pop up showing dissents. False facts are spread to plant dissension between Towers and Blocks. Comparison of Towers and Blocks as India and Pakistan divided by imaginary line of control is common. Once this dissension takes root it will become difficult to weed it out.
Arrogance and antagonism of outside world can be tamed with support of outside people like police and politicians but once the internal internecine sprouts its ugly head then the existence of peace in Oasis will become uncertain. Let’s make a promise this Durga Puja, that we will not let the peace of Oasis fade away and will not encourage any instigation to divide our society.
Looking Forward
The Executive Committee of the FOAOA is trying its level best to improve the quality of service to residents but is hampered by a severe lack of participation from Owners. It is earnestly requested that more owners, join the FOAOA, participate in FOAOA EC elections, and help serve the committee in its efforts. Currently, indifference to if not defiance of the FOAOA and its effort to improve the complex is the biggest cause of concern. Please understand that it is the FOAOA and the FOAOA alone that has any interest in the welfare of the complex where FOAOA members have invested their hard-cash. Promoter has got his money and has no further interest. FOMPL staff are only interested in their monthly salary, nothing more. But it is the FOAOA membership and the FOAOA EC that has a long term interest in the welfare of this complex. Please join the FOAOA, participate in the EC and help protect your own investment in Oasis.
Jai Hind and may the Grace of the Divine Mother be with you on the occassion of Durga Puja and Navaratri
